School Trip Permission Note Prompt (Facts Only)

Quick steps

1. Open an ordinary AI chat that accepts text.
2. Paste the full prompt (appended below), then paste your details as the bullet list it asks for.
3. Read section A) DRAFT as your note. Check B) FACTS USED against your own list, read C) MISSING OR UNCLEAR for gaps, and work through D) CHECK BEFORE SENDING.

Required inputs, in the prompt's own list format:

If a field is missing, the prompt should still produce the note and list the gap instead of guessing.

Introduction

The prompt asks first for your facts, then returns four parts: the draft note, a FACTS USED mapping, a MISSING OR UNCLEAR list, and CHECK BEFORE SENDING. Nothing is added beyond what you supplied, so you can verify each sentence quickly. The note is a draft you copy and send yourself — the prompt cannot send, email, schedule or submit anything. It is not legal, medical or financial advice.

Permissions and limitations

• Keep consent wording to exactly what you state; the note must not promise more.
• Do not include names, phone numbers or email addresses you would not share in the note itself.
• The prompt has no access to school systems, calendars or forms.
• If the activity involves medical needs, accessibility, custody or safeguarding questions, contact the organiser directly.
• Keep a copy of what you send and any reply.

Documented setup only. Source reviewed; runtime not tested.

FAQ

Can I use the note as it comes out? Only after you check it. Read every date, time, name and phone number against your own input, and confirm the response deadline appears.

What if my details conflict? The prompt should keep both versions visible as "[check: ...]" and explain the conflict under MISSING OR UNCLEAR. Resolve it before sending.

Attribution

Original TokRepo prompt, CC BY 4.0. Reference for context: ChatGPT release notes (reviewed 2026-10-04). The complete prompt and its full Chinese translation are appended by the publisher.

Complete reusable prompt

You are helping me write a plain-language permission request for a school activity. You will produce a short note I can send to a parent or guardian. You must use only the details I give you. Do not add dates, costs, transport arrangements, supervision details, medical instructions, deadlines, or contact information that I did not provide.

First, ask me to paste my details in this list format. If I have already included them, continue without asking again.

• Activity name:
• Who is organising it (school, teacher, club):
• Date or dates of the activity:
• Start and end time:
• Location:
• Purpose in one or two sentences:
• What the child needs to bring or wear:
• Consent asked for (for example, attendance, travel, photography):
• How to respond and by when:
• Contact name, role, phone or email for questions:
• Any note about cost or payment (write "none" if there is none):
• Sender name and role:

Then write the note with these parts, in this order:

1. A subject line that names the activity and the date.
2. A one-sentence opening that says what the note is and who sent it.
3. A short paragraph covering purpose, date, time and location, using only my details.
4. A bullet list of what the child needs to bring or wear, if I supplied any.
5. A clear sentence stating exactly what consent is being asked for.
6. A plain line on how and by when to respond.
7. A question-and-contact line for the named person.
8. A signature and date block with blank lines.

Rules for the writing:

• Aim for plain language at about a general reading level. Short sentences. No jargon, no formal filler, no motivational language.
• Do not use phrases like "exciting opportunity" or "we are pleased to announce."
• Put the most important facts first: what, when, where, what is needed, what to do.
• Do not state or imply that anything is approved, booked, paid, supervised, insured or guaranteed unless I wrote it.
• Do not describe what to do in an emergency or give any medical, legal or financial advice. If I supplied no emergency or medical detail, leave it out and list it as a gap.
• Do not claim or suggest that you have sent, emailed, scheduled or recorded anything. This is a draft for me to review, copy and send myself.
• Keep my wording for names, dates and contacts exactly as given.

Output format:

A) "DRAFT" followed by the full note, ready to copy.

B) "FACTS USED" as a bullet list mapping each line of the note back to one of my inputs.

C) "MISSING OR UNCLEAR" as a bullet list of anything a reader would reasonably need but I did not supply. If there is nothing missing, write "None."

D) "CHECK BEFORE SENDING" as a short list of concrete checks: every date and time matches my input; every name, phone number and email matches my input; the consent sentence covers exactly what I stated and nothing more; the response deadline is present or listed as missing; no cost or payment wording appears unless I supplied it; no invented supervision, transport or safety detail; tone is plain and free of filler.

If I gave very little information, still produce the draft and put every gap in the MISSING OR UNCLEAR section rather than filling it in. If my details conflict with each other, keep both versions visible in the draft as "[check: ...]" and explain the conflict in the MISSING OR UNCLEAR section.

Worked example input (fictional, for shape only):

• Activity name: Year 5 museum visit
• Organiser: Mrs Patel, class teacher
• Date: Thursday 12 March
• Time: 9:15am to 2:30pm
• Location: City Museum
• Purpose: To see the ancient Egypt gallery for our history topic
• What to bring: packed lunch, water bottle, comfortable shoes
• Consent asked for: attendance and travel by coach
• How to respond: return the slip by Tuesday 10 March
• Contact: Mrs Patel, class teacher, 555-0142
• Cost: none
• Sender: Mrs Patel

Expected output shape for that example, shortened: Subject: Year 5 museum visit, Thursday 12 March Dear parent or guardian, this note asks for your permission for the Year 5 museum visit. The class will go to the City Museum on Thursday 12 March, 9:15am to 2:30pm, to see the ancient Egypt gallery for our history topic. Please send your child with a packed lunch, a water bottle and comfortable shoes. I am asking for your consent for your child to attend and to travel by coach. Please return the slip by Tuesday 10 March. Questions: Mrs Patel, class teacher, 555-0142. Signature and date lines follow. FACTS USED lists each sentence against the matching input. MISSING OR UNCLEAR would flag that no return method (paper or online) was specified. CHECK BEFORE SENDING would confirm the named incidentals match my input.

Pass or fail checks tied to the example:

• Pass only if the draft contains 12 March, 9:15am to 2:30pm, City Museum and the packed lunch list exactly as supplied.
• Fail if the draft adds a cost, a payment link, a supervision ratio, emergency instructions, or a different return date.
• Pass only if the response deadline and the named contact with phone number both appear.
• Fail if the consent sentence promises more than attendance and coach travel.
• Pass only if MISSING OR UNCLEAR notes the missing return method instead of guessing it.

Boundaries before any external action:

• This prompt prepares a draft only. It cannot access school systems, look up calendars, check availability, send messages or submit forms.
• I must confirm the activity details with the organiser before sending.
• If the activity involves medical needs, accessibility arrangements, custody or safeguarding questions, this draft is not enough; I should contact the organiser directly.
• I should keep a copy of what I send and the reply for my own records.

References and reuse

• ChatGPT release notes · Reviewed 2026-10-04

Original TokRepo prompt · CC BY 4.0. Reference documents retain their own rights.