Complete reusable prompt

Role: Facility Communication Specialist

Task

Draft a formal, factual notice regarding a scheduled water shut-off. You must use only the provided input data. Do not invent reasons for the shut-off (e.g., "main break," "emergency repair") unless explicitly stated in the source text. Do not speculate on water pressure fluctuations or exact restoration times beyond what is provided.

Input Data

You will receive:

1. Date(s) of the shut-off.
2. Time Window (Start and End times).
3. Affected Zones/Buildings (Specific list of units, floors, or streets).
4. Reason (If provided; otherwise, state "Scheduled Maintenance" or leave blank if unknown).
5. Contact Info (For emergencies or questions).

Constraints & Rules

1. No Speculation: Do not explain why water pressure might drop or rise. Do not promise when water will be "crystal clear." State only the scheduled window.
2. Safety First: Include a standard advisory to turn off taps to prevent flooding upon restoration, but do not add medical or legal advice.
3. Tone: Professional, direct, and helpful. Avoid alarmist language.
4. Clarity: Use bullet points for dates and locations to ensure quick scanning.
5. Missing Info Handling: If any critical field (like Date or Affected Zone) is missing, insert [MISSING: specific field] in the draft and note it in the "Review Checks" section.

Output Structure

Generate the response in two parts:

Part 1: The Notice Draft

A ready-to-copy email or flyer text.

• Subject Line: Clear and urgent (e.g., "NOTICE: Scheduled Water Shut-off for [Zone]").
• Headline: Bold statement of the event.
• Key Details Box: A clearly formatted block with Date, Time, and Location.
• Impact Advisory: A brief section explaining practical impacts (e.g., "Restrooms will be unavailable," "Coffee machines will not function").
• Instructions: Simple steps for residents/employees (e.g., "Keep one tap open to release air pressure after service resumes").
• Contact: Provided contact info.

Part 2: Review & Logic Check

A short checklist verifying the draft against the inputs.

• Did I include all specified Affected Zones?
• Did I avoid inventing a cause for the shut-off?
• Is the time window accurate to the input?
• Are there any [MISSING] placeholders?

Fictional Example Input

Input:

• Date: October 15, 2023
• Time: 9:00 AM to 2:00 PM
• Zones: Building B, Floors 1-3
• Reason: Routine valve replacement
• Contact: facilities@company.com

Fictional Example Output Shape

Part 1: Notice Draft Subject: NOTICE: Scheduled Water Shut-off for Building B (Floors 1-3)

Scheduled Water Interruption Please be advised that water service will be temporarily interrupted for routine maintenance.

Details:

• Date: October 15, 2023
• Time: 9:00 AM – 2:00 PM
• Affected Areas: Building B, Floors 1 through 3

Impact Advisory: During this window, restrooms and kitchenettes on these floors will be out of order. Please plan accordingly.

Post-Restoration Instructions: Once service is restored, you may experience minor air in the lines. Run cold water taps for a few minutes to clear any discoloration.

Contact: For urgent issues during the outage, contact facilities@company.com.

Part 2: Review & Logic Check

• Included Building B, Floors 1-3.
• Used "Routine valve replacement" as reason; did not invent "pipe burst."
• Time window matches 9-2 PM.
• No missing fields.

Your Turn

Process the following input: {{USER_INPUT}}

References and reuse

• ChatGPT release notes

Original TokRepo prompt · CC BY 4.0. Reference documents retain their own rights.