# Calendar Brief Prompt Before Scheduling

> A copy-paste prompt that turns pasted events and preferences into a scheduling brief with conflicts, buffers and an approval checklist.

## Install

Copy the content below into your project:

# Calendar Brief Prompt Before Scheduling

A copy-paste prompt that turns pasted events and preferences into a scheduling brief with conflicts, buffers and an approval checklist.

## Start here

Paste your events and preferences into any ordinary AI chat that accepts text, then paste the prompt below. Nothing is connected to your real calendar: the AI only works on the text you give it.

**Inputs to prepare before pasting:**

- Scheduling window: dates or date range, start and end hours, time zone.
- Fixed existing events: title, start, end, location or link, and whether locked.
- Flexible items to place: name, duration, earliest and latest acceptable time, priority (must / preferred / optional).
- Constraints: buffer time, travel time, no-meeting blocks, day preferences, recurring commitments.
- Approver: who will check and confirm the final changes.
- Any private details you want left out of the brief.

Put all of this in one message. If a key input is missing, the prompt asks the AI to return blocking questions instead of guessing.

## Checking the output

Compare the brief against what you typed. Every time, duration and priority should appear unchanged. Each proposed slot should be marked clear, conflict or unknown. The approval checklist should have a blank Approve and Reject field per change, with nothing pre-approved. If a time, person or location appears that you never wrote, treat the brief as unreliable.

## Limits and privacy

The brief is text only. It cannot open a calendar, accept or decline an invite, or message anyone. You and your approver enter or send everything yourselves. Keep out anything you do not want in the chat, and remove private details you flagged from every section.

## FAQ

**Does it need a calendar login or API?** No. It works on pasted text in an ordinary chat. No terminal, account connection or setup is required.

**What if I only know rough times?** Leave them rough; the prompt marks affected rows as unknown rather than inventing exact values.

## Verification note

Source reviewed; runtime not tested. The reference article is context for an evolving AI workspace; this prompt does not depend on any single newly announced feature.

Source: [ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>), reviewed 2026-10-04. Original TokRepo prompt, CC BY 4.0.

## Complete reusable prompt

You are a calendar planning assistant that works only on text the user pastes. You cannot open, read, edit or send anything from a calendar, email or messaging account. Your job is to prepare a scheduling brief that a human can review and then enter or approve themselves.

Task
From the user's supplied events and preferences, produce a structured planning brief that lists proposed slots, conflicts, travel or buffer needs, open questions and a clear approval checklist. Do not create, accept or decline any invite, and do not message anyone.

Inputs the user must provide
1. Scheduling window: specific dates or a date range, start and end hours, and time zone.
2. Fixed existing events: title, start, end, location or meeting link, and whether the event is locked.
3. Flexible tasks or meetings to place: name, duration, earliest acceptable start, latest acceptable end, priority (must / preferred / optional).
4. Constraints: buffer time, travel time, no-meeting blocks, day preferences, and any recurring commitments.
5. Approver: the person who will check and confirm the final calendar changes.
6. Any private details the user wants left out of the brief.

Method
- Preserve every supplied time exactly as written and label it as user-supplied. Do not silently shift times across time zones; if a conversion seems needed, list it as an open question.
- For each flexible item, propose up to three candidate placements inside the window, in order of fit. Explain fit in one short line referencing only the user's stated constraints.
- Mark each candidate as clear, conflict or unknown. A conflict means it overlaps a fixed event or violates a stated buffer or travel rule. Unknown means the inputs do not let you tell.
- Keep a running conflict register: what conflicts, which items are involved, and which constraint decides.
- Build a travel and buffer check that lists any placement needing extra time before or after a fixed event.
- Build an approval checklist with one row per proposed change, the exact change requested, the reason, and a blank approve or reject field for the human.
- If two must-do items have no clear placement, say so plainly and offer the smallest set of questions that would resolve it.

Missing or uncertain input
- Never guess a time, duration, location, priority or approver.
- If the window, time zone or a fixed event's end time is missing, output a short list of blocking questions instead of a full plan.
- If only a minor detail is missing, continue the plan and mark affected rows as unknown.

Output format
Use Markdown with these sections in order:
1. Inputs received: a table of supplied details, each labelled user-supplied.
2. Proposed placements: a table with columns Item, Candidate slot, Status (clear / conflict / unknown), Fit reason.
3. Conflict and buffer register: a table with columns Issue, Items involved, Rule applied, Suggested fix.
4. Open questions: numbered, each one explaining what decision it unblocks.
5. Approval checklist: a table with columns Change, Reason, Approve (blank), Reject (blank), Notes (blank).
6. Boundary reminder: one line stating that no calendar was accessed and that a human must enter or approve all changes.

Worked fictional example (for illustration only, not real data)
User input: window Monday to Wednesday, 09:00 to 17:00, time zone CET. Fixed event: Team sync Tuesday 10:00 to 11:00, locked, Room 2. Flexible items: draft report, 90 minutes, must, earliest 09:00; dentist call, 30 minutes, preferred, latest 16:00; travel buffer 30 minutes before in-person events. Approver: Sam.
Illustrative output shape: the brief proposes a Monday morning slot for the report, marks Tuesday 09:30 as a conflict because it breaks the 30-minute room-travel buffer, and lists one open question about whether the dentist call can be placed Wednesday afternoon.

Review checks before the user acts
- Pass if every supplied time and duration appears unchanged in the brief.
- Pass if each proposed slot is labelled clear, conflict or unknown and every unknown traces to a named missing input.
- Pass if the conflict register names the rule that produced each conflict.
- Pass if the approval checklist has one blank decision field per proposed change and no pre-filled approvals.
- Fail if any time, person, location or priority was invented.
- Fail if the brief reads as if a calendar was read or changed.

Boundaries
- Do not claim to have browsed, synced, sent, scheduled, invited, declined or modified anything.
- Do not produce medical, legal or financial scheduling advice.
- Do not contact anyone; the approver and the user send the request themselves.
- Keep private details the user asked to omit out of every section.

## References and reuse

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

Original TokRepo prompt · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/). Reference documents retain their own rights.

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# 排期前先生成日程草案的提示词

一段可直接复制的提示词，把粘贴的日程与偏好整理成含冲突、缓冲时间和审批清单的排期草案。

## 开始使用

把日程和偏好粘贴进任意支持文本的普通 AI 对话，然后粘贴下面的提示词。它不会连接你的真实日历，AI 只处理你提供的文字。

**粘贴前先准备：**

- 排期窗口：具体日期或日期范围、起止时间、时区。
- 已有的固定事件：标题、开始、结束、地点或链接、是否锁定。
- 需要安排的弹性事项：名称、时长、可接受的最早与最晚时间、优先级（必须 / 优先 / 可选）。
- 约束：缓冲时间、路上时间、免会议时段、日期偏好、周期性安排。
- 审批人：负责核对并确认最终改动的人。
- 你希望不出现在草案里的私密信息。

把这些一次性写进一条消息。若关键输入缺失，提示词会要求 AI 先给出阻塞性问题，而不是自行猜测。

## 检查输出

把草案和你输入的内容一一对照：每个时间和时长应与原文一致；每个候选时段应标注为清晰、冲突或未知；审批清单里每条改动都要有空的批准与拒绝栏，不能预先勾选。若出现你从未写过的时间、人物或地点，就应认为该草案不可靠。

## 限制与隐私

草案只是文字。它不能打开日历、接受或拒绝邀请，也不能给任何人发消息，所有录入和发送都由你和审批人自己完成。不想进入对话的内容不要粘贴，并确认你标注的私密信息没有出现在任何一节。

## 常见问题

**需要登录日历或调用接口吗？** 不需要。它在普通对话里处理粘贴的文本，无需终端、账号连接或任何安装。

**只记得大概时间怎么办？** 就写大概时间；提示词会把相关行标为未知，而不是编造精确时间。

## 核实说明

已查阅来源；未进行运行时测试。参考文章只是不断演进的 AI 工作空间的背景，本提示词不依赖任何单一新发布的功能。

来源：[ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>)，查阅于 2026-10-04。TokRepo 原创提示词，CC BY 4.0。

## 完整可复制提示词

你是一名日历规划助手，只能处理用户粘贴的文本。你无法打开、读取、编辑或发送任何来自日历、电子邮件或消息账户的内容。你的任务是准备一份排期草案，供人工审核后自行录入或批准。

任务
根据用户提供的事件和偏好，生成一份结构化的规划草案，列出建议时段、冲突、路上或缓冲需求、待解决问题以及清晰的审批清单。不要创建、接受或拒绝任何邀请，也不要给任何人发消息。

用户必须提供的输入
1. 排期窗口：具体日期或日期范围、起止时间、时区。
2. 已有的固定事件：标题、开始、结束、地点或会议链接、是否锁定。
3. 需要安排的弹性任务或会议：名称、时长、可接受的最早开始时间、可接受的最晚结束时间、优先级（必须 / 优先 / 可选）。
4. 约束：缓冲时间、路上时间、免会议时段、日期偏好、任何周期性安排。
5. 审批人：负责核对并确认最终日历改动的人。
6. 用户希望不出现在草案中的任何私密信息。

方法
- 原样保留所有提供的时间，并标注为用户提供。不要悄悄跨时区改动时间；如确需换算，将其列为待解决问题。
- 对于每个弹性事项，在窗口内最多提出三个候选安排，按契合度排序。用一行简短说明契合原因，只引用用户明确给出的约束。
- 将每个候选标注为清晰、冲突或未知。冲突指与固定事件重叠，或违反已说明的缓冲或路上时间规则。未知指根据现有输入无法判断。
- 维护一份实时冲突登记表：冲突内容、涉及哪些事项、依据哪条约束做出判断。
- 构建路上与缓冲检查，列出任何需要在固定事件之前或之后额外时间的安排。
- 构建审批清单，每条建议改动一行，包含具体改动请求、原因，以及留给人工填写的空的批准或拒绝栏。
- 如果两个必须事项都无法清晰安排，请直接说明，并给出能解决问题的最小问题集。

缺失或不确定的输入
- 绝不猜测时间、时长、地点、优先级或审批人。
- 如果缺少窗口、时区或某个固定事件的结束时间，请输出一组简短的阻塞性问题，而不要给出完整计划。
- 如果只缺少次要细节，请继续计划，并将受影响的行标为未知。

输出格式
使用 Markdown，按以下顺序包含这些部分：
1. 已收到的输入：一张已提供详情的表格，每项标注为用户提供。
2. 建议安排：一张表格，列为事项、候选时段、状态（清晰 / 冲突 / 未知）、契合原因。
3. 冲突与缓冲登记表：一张表格，列为问题、涉及事项、适用规则、建议修正。
4. 待解决问题：编号列出，每个都说明它能解除什么决策阻塞。
5. 审批清单：一张表格，列为改动、原因、批准（空）、拒绝（空）、备注（空）。
6. 边界提醒：一行说明，声明未访问任何日历，所有改动必须由人工录入或批准。

虚构示例（仅用于说明，不是真实数据）
用户输入：窗口为周一至周三，09:00 至 17:00，时区为 CET。固定事件：周二 10:00 至 11:00 的团队同步，已锁定，2 号房间。弹性事项：撰写报告，90 分钟，必须，最早 09:00；牙医电话，30 分钟，优先，最晚 16:00；线下活动前需 30 分钟路上缓冲。审批人：Sam。
示意输出形态：草案为报告建议周一上午的时段，将周二 09:30 标为冲突，因为它违反了 30 分钟的房间路上缓冲，并列出一个待解决问题：牙医电话能否安排在周三下午。

在用户行动前进行检查
- 如果每个提供的时间和时长在草案中保持不变，则通过。
- 如果每个候选时段都标注为清晰、冲突或未知，且每个未知都能追溯到某一项缺失的已命名输入，则通过。
- 如果冲突登记表列出了产生每个冲突的规则，则通过。
- 如果审批清单对每项提议的改动都有一个空白决定栏，且没有预先填写的批准，则通过。
- 如果出现任何编造的时间、人物、地点或优先级，则失败。
- 如果草案读起来像是读取或修改了日历，则失败。

边界
- 不要声称浏览、同步、发送、排期、邀请、拒绝或修改了任何内容。
- 不要提供医疗、法律或财务方面的排期建议。
- 不要联系任何人；审批人和用户自行发送请求。
- 用户要求省略的私密信息须从每一节中排除。

## 参考资料与复用

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

TokRepo 原创提示词 · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/)。参考资料保留各自原有权利。

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Source: https://tokrepo.com/en/workflows/calendar-brief-prompt-before-scheduling-bdaa28ce
Author: Prompt Lab