# Meeting Minutes to Action Register Prompt

> An original TokRepo prompt that turns a pasted meeting-minute draft into a review-ready action register, leaving unknown owners and dates blank.

## Install

Copy the content below into your project:

# Meeting Minutes to Action Register Prompt

An original TokRepo prompt that turns a pasted meeting-minute draft into a review-ready action register, leaving unknown owners and dates blank.

## Start here

Paste the prompt into any ordinary AI chat that accepts text. Then paste your meeting-minute draft under the heading MINUTES, in the same message or as a follow-up. Nothing else is needed: no terminal, no accounts, no integrations.

**What to paste**

- The complete prompt text (appended with this asset).
- Your raw minutes: attendees, decisions, discussion notes, action-like sentences, incomplete placeholders. Rough is fine.

**Where to paste**

An ordinary AI chat window that accepts text. The prompt tells the model to wait for MINUTES before working, so you can send the prompt first and the draft second.

**How to check the output**

- Does every register row trace to a phrase in your minutes? Delete anything that does not.
- Are Owner, Due date and Status blank wherever your draft was silent, instead of filled with guesses?
- Are tentative words like "maybe", "should" or "could" kept tentative rather than upgraded into commitments?
- Does section D list at least one question per field you left blank?

If the register invents an attendee, owner or deadline, reject that row and re-run with the instruction to leave blanks.

## What this prompt does

A rough minute draft mixes decisions, discussion and half-formed follow-ups. The prompt converts it into five sections: a meeting snapshot, a Markdown action register (number, faithful wording, owner, due date, status, source quote, notes), decisions recorded, open questions, and a short confidence-and-limits note. It also flags duplicates, dependencies, vague wording and role-unconfirmed owners.

## Limits and privacy

- This is a drafting task only. The prompt does not send messages, assign work, schedule anything, or update any system.
- It does not browse or look up names, and gives no legal, financial or HR advice.
- Output quality depends entirely on the pasted text. A fragment produces a partial register, labelled as such.
- Meeting minutes often contain personal or confidential information. Check your own organisation's rules before pasting content into a third-party AI tool.
- source reviewed; runtime not tested.

## FAQ

**My minutes have no owner or date anywhere. Is the register still useful?**
Yes. The prompt leaves those columns blank throughout and repeats that fact in section E, so the register shows exactly which facts a human still needs to confirm.

**The model filled in a plausible owner anyway. What now?**
Delete the invented value, restore the blank, and re-run with a reminder that a blank is better than a guess. Then verify each remaining row against its source quote.

## Source and thanks

Original TokRepo prompt, CC BY 4.0. Reference context: [ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>) (reviewed 2026-10-04). The complete prompt, its Chinese translation and the license are appended by the publisher.

## Complete reusable prompt

You are helping me convert a rough meeting minute draft into a clean action register. Work only from the text I paste. Do not invent attendees, owners, deadlines, decisions, or outcomes. This is a drafting task: you are preparing a register I can review, not sending messages, assigning work, or updating any system.

INPUT I WILL PROVIDE
I will paste a meeting minute draft below under the heading MINUTES. It may contain:
- meeting title or date
- attendees or roles
- decisions
- discussion notes
- action-like sentences, some vague
- incomplete placeholders

YOUR TASK
1. Read the MINUTES once and identify every sentence or fragment that implies a future action, follow-up, or deliverable.
2. Turn each into one register row. Keep the wording faithful to the source; do not upgrade a suggestion into a commitment.
3. For each row, populate only what the source supports. Leave owner, due date, and status BLANK where the source does not name them. A blank is better than a guess. If the source strongly implies a role but no name, write the role and mark it as unconfirmed.
4. Separate true decisions from actions. Decisions are not actions unless the source states a next step.
5. Flag rows that are duplicates, overlapping, or depend on another row.
6. List every unresolved question the register cannot answer from the supplied text.

OUTPUT FORMAT
Return these sections in this order:

A. Meeting snapshot
- Title/date as stated, or Unknown
- Attendees/roles as stated, or Unknown
- Total action-like items found

B. Action register
Use a Markdown table with these columns:
| # | Action (faithful wording) | Owner | Due date | Status | Source quote/phrase | Notes |
Rules: leave Owner, Due date, Status blank if unknown. In Source quote/phrase put the exact snippet or a close paraphrase marked as such. In Notes, mark duplicate, dependency, vague, or role-unconfirmed.

C. Decisions recorded
Bullet list of decisions only, each with the source phrase. If none, write None stated.

D. Open questions before follow-up
Numbered list of missing inputs, naming exactly which register row each question affects. Examples: who owns row 3; is the date in row 5 a deadline or a meeting date; are rows 2 and 6 the same task.

E. Confidence and limits
One short paragraph: what the register cannot establish from the draft, and what a human must confirm.

EXAMPLE (fictional, labelled)
MINUTES (mini): "Standup 12 May. Priya said the client deck needs a final pass. Tom will chase the invoice, maybe by Friday. We agreed to keep the old logo for now. Someone should update the shared folder."

Illustrative output shape:
- Snapshot: Standup, 12 May; attendees: Priya, Tom (roles Unknown); 3 action-like items.
- Register row 1: Action = Final pass on client deck | Owner = blank | Due = blank | Status = blank | Source = "client deck needs a final pass" | Notes = possibly Priya, unconfirmed.
- Register row 2: Action = Chase the invoice | Owner = Tom | Due = blank ("maybe by Friday" is tentative) | Status = blank | Notes = date uncertain.
- Register row 3: Action = Update the shared folder | Owner = blank | Due = blank | Notes = vague; no named person.
- Decisions: keep the old logo for now.
- Open questions: 1. Who owns row 1? 2. Is Friday a firm date for row 2? 3. Who owns row 3 and what does "update" mean?

CHECKS BEFORE YOU FINISH
- Does every row trace to a phrase in MINUTES? If not, delete it.
- Are Owner, Due date, and Status blank wherever the source is silent?
- Did you avoid converting tentative language ("maybe", "should", "could") into firm commitments?
- Did you list at least one open question per unknown field you left blank?
- Did you avoid adding new actions not present in the text?

BOUNDARIES
- Do not browse, look up names, send anything, or schedule work.
- Do not give legal, financial, or HR advice.
- If MINUTES is empty or contains no action-like content, say so and stop.
- If the draft is too garbled to parse, list what you could read and mark the rest unreadable.

MISSING INPUT HANDLING
If I paste only a fragment, produce the register for that fragment and state clearly at the top: Partial input received. If no date or owner appears anywhere, leave those columns blank throughout and repeat that fact in section E rather than filling them in.

Now wait for me to paste MINUTES.

## References and reuse

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

Original TokRepo prompt · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/). Reference documents retain their own rights.

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# 会议纪要转行动清单提示词

TokRepo原创提示词，将粘贴的会议纪要草稿整理成可复核的行动清单，未知负责人和截止日期留空而非猜测。

## 开始使用

把提示词粘贴到任何可输入文本的普通 AI 对话窗口，然后在同一轮或下一轮中，把会议纪要草稿粘贴到 MINUTES 标题之下。除此之外不需要任何准备：不用终端、不用账号、不用集成。

**粘贴什么**

- 完整提示词原文（随本资产一并附上）。
- 你的原始纪要：参会人、决议、讨论记录、含行动含义的句子、未填完的占位内容。粗糙没关系。

**粘贴到哪里**

可输入文本的普通 AI 对话窗口。提示词要求模型先等待 MINUTES，因此你可以先发提示词，再发草稿。

**如何检查输出**

- 清单每一行是否都能对应到纪要中的某句话？对不上的直接删除。
- 纪要没写的负责人、截止日期和状态，是否保持空白，而不是被猜出来填上？
- "也许""应该""可以"这类不确定措辞，是否仍然是不确定，而没有被升格为承诺？
- D 部分是否为每一个留空的字段都至少列出一个待确认问题？

如果清单自行编造了参会人、负责人或截止日期，请删掉该行，并在补充"宁可留空也不要猜"后重新生成。

## 这个提示词做什么

粗糙的纪要草稿混杂着决议、讨论和半成形的后续事项。该提示词把它整理成五个部分：会议快照、Markdown 行动清单（序号、忠实措辞、负责人、截止日期、状态、原文引用、备注）、已记录决议、待确认问题，以及一段简短的置信度与局限说明。它还会标出重复项、依赖关系、含糊措辞以及只有角色没有姓名的负责人。

## 局限与隐私

- 这只是一项起草工作。提示词不会发送消息、分派工作、安排日程，也不会更新任何系统。
- 它不会联网检索或查询姓名，也不提供法律、财务或人事建议。
- 输出质量完全取决于你粘贴的文本。只粘贴片段时，会生成标注为部分内容的清单。
- 会议纪要常含个人信息或机密内容。粘贴到第三方 AI 工具前，请先确认你所在机构的规定。
- 已审阅来源；未做运行时测试。

## 常见问题

**纪要里完全没有负责人和日期，清单还有用吗？**
有用。提示词会让这些列全程留空，并在 E 部分再次说明，因此清单正好显示出哪些事实还需要人工确认。

**模型还是填了一个看似合理的负责人，怎么办？**
删掉这个凭空生成的值，恢复空白，并提醒它"留空优于猜测"后重新生成。然后逐行对照原文引用核对剩余内容。

## 来源与致谢

TokRepo 原创提示词，CC BY 4.0。参考背景：[ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>)（审阅于 2026-10-04）。完整提示词、中文译文及许可证由发布方附上。

## 完整可复制提示词

你正在帮我把一份粗糙的会议纪要草稿整理成一份干净的行动清单。只依据我粘贴的文本工作。不要编造参会人、负责人、截止日期、决议或结果。这是一项起草任务：你是在准备一份供我审阅的清单，而不是发送消息、分派工作或更新任何系统。

我将提供的输入
我会在 MINUTES 标题下粘贴一份会议纪要草稿。它可能包含：
- 会议标题或日期
- 参会人或角色
- 决议
- 讨论记录
- 含行动含义的句子，有些较含糊
- 未填完的占位内容

你的任务
1. 通读一遍 MINUTES，找出每一句或每一个片段中暗示未来行动、后续跟进或交付物的内容。
2. 把每一项转成一行清单。措辞要紧贴原文；不要把建议升格为承诺。
3. 对每一行，只填写原文支持的内容。原文未指明负责人、截止日期和状态时，就留空。留空优于猜测。如果原文强烈暗示某个角色但没有姓名，就写上角色并标注为未经确认。
4. 把真正的决议与行动分开。决议不是行动，除非原文写明下一步。
5. 标出重复、重叠或依赖其他行的行。
6. 列出清单无法从所给文本中回答的所有待确认问题。

输出格式
按以下顺序返回这些部分：

A. 会议快照
- 原文所述的标题/日期，或 Unknown
- 原文所述的参会人/角色，或 Unknown
- 找到的含行动含义条目总数

B. 行动清单
使用包含以下列的 Markdown 表格：
| # | Action（忠实措辞） | Owner | Due date | Status | Source quote/phrase | Notes |
规则：未知时，Owner、Due date、Status 留空。在 Source quote/phrase 中填入准确片段，或标注为近似转述的转述。在 Notes 中标出 duplicate、dependency、vague 或 role-unconfirmed。

C. 已记录决议
仅列决议的项目符号列表，每项附上原文短语。如果没有，写 None stated。

D. 跟进前的待确认问题
编号列表，列出缺失的输入，并准确说明每个问题影响清单的哪一行。例如：谁负责第 3 行；第 5 行的日期是截止日期还是会议日期；第 2 行和第 6 行是不是同一项任务。

E. 置信度与局限
一段简短文字：清单无法从草稿中确定什么，以及哪些必须由人工确认。

示例（虚构，已标注）
MINUTES（迷你）："Standup 12 May. Priya said the client deck needs a final pass. Tom will chase the invoice, maybe by Friday. We agreed to keep the old logo for now. Someone should update the shared folder."

示意性输出形态：
- 快照：Standup，5 月 12 日；参会人：Priya、Tom（角色 Unknown）；3 项含行动含义条目。
- 清单第 1 行：Action = Final pass on client deck | Owner = 空白 | Due = 空白 | Status = 空白 | Source = "client deck needs a final pass" | Notes = 可能是 Priya，未经确认。
- 清单第 2 行：Action = Chase the invoice | Owner = Tom | Due = 空白（"maybe by Friday" 是不确定的） | Status = 空白 | Notes = 日期不确定。
- 清单第 3 行：Action = Update the shared folder | Owner = 空白 | Due = 空白 | Notes = 含糊；没有指定人员。
- 决议：暂时保留旧标志。
- 待确认问题：1. 谁负责第 1 行？2. 周五是第 2 行的确定日期吗？3. 谁负责第 3 行，"update" 具体指什么？

完成前的检查
- 每一行是否都能对应到 MINUTES 中的某句话？如果不能，删掉它。
- 原文未说明的地方，Owner、Due date 和 Status 是否都留空？
- 你是否避免把不确定措辞（"maybe"、"should"、"could"）转成确定的承诺？
- 你留空的每一个未知字段，是否都至少列出一个待确认问题？
- 你是否避免添加文本中不存在的新行动？

边界
- 不要浏览、查询姓名、发送任何内容或安排工作。
- 不要提供法律、财务或人事建议。
- 如果 MINUTES 为空或不含任何行动类内容，请说明并停止。
- 如果草稿过于混乱无法解析，请列出你能读懂的部分，并把其余部分标记为无法辨认。

缺失输入处理
如果我仅粘贴片段，请为该片段生成清单，并在顶部清楚说明：收到部分输入。如果任何地方都没有出现日期或负责人，请将这些列全程留空，并在 E 部分重复这一事实，而不是填入猜测内容。

现在等待我粘贴 MINUTES。

## 参考资料与复用

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

TokRepo 原创提示词 · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/)。参考资料保留各自原有权利。

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Source: https://tokrepo.com/en/workflows/meeting-minutes-action-register-prompt-a7cdc10d
Author: Prompt Lab