# Prep Sheet Prompt for Labs and Field Trips

> Reusable AI prompt that turns lab or field-trip goals and safety rules into a scannable prep sheet with roles, checklists and checks.

## Install

Copy the content below into your project:

# Prep Sheet Prompt for Labs and Field Trips

Reusable AI prompt that turns lab or field-trip goals and safety rules into a scannable prep sheet with roles, checklists and checks.

## Start here

Paste the prompt below into any ordinary AI chat that accepts text, then paste your own activity details after it. No accounts, terminal or setup are needed.

**What to give the AI:**

- Activity title, group, date, duration
- Learning objectives
- Safety constraints and official rules
- Equipment, materials, transport, budget, helpers
- Participant count, experience level, accessibility or language needs
- What is arranged and what is still uncertain

**How to check the output:** the objectives table should have one row per objective you supplied, each naming a person and evidence; nothing should be marked as booked, paid or contacted. Text test only; runtime not tested.

## Introduction

This is TokRepo's original reusable prompt for preparing a lab session or field trip. You supply the objectives and safety constraints; the prompt organises them into a scannable sheet with a snapshot line, an objectives-to-steps map, materials checklists, a hazard brief, roles and timing, contingencies and final yes/no checks. It is useful for teachers, instructors and trip organisers who already know their activity and want a tidy pre-departure plan.

The prompt uses only what you paste. It is not a booking or purchasing tool.

## What the sheet contains

| Section | What it holds |
| --- | --- |
| Snapshot | One readiness line |
| Objectives map | Objective, step, who, when, evidence |
| Checklists | Required by objectives, and by safety |
| Hazard brief | Only rules you supplied |
| Roles and timing | Sequence with two checkpoints |
| Contingencies | Fallback or question per uncertainty |
| Gaps and questions | Missing inputs, ordered by risk |
| Final check | Five to eight yes/no questions |

## Limitations and permissions

- The prompt prepares and checks; it does not book, pay, enrol or send anything.
- It will not add hazards, rules, contacts or prices you did not supply.
- Anything assumed but unconfirmed should appear as UNCONFIRMED.
- Inferred risks belong under Questions, not as stated rules.
- You decide what medical or accessibility details to share; only paste what you are comfortable with.
- Source reviewed; runtime not tested.

## FAQ

**Do I need an account or special software?**
No. Any ordinary AI chat that accepts text works. Nothing is installed or run.

**What if I forget an input?**
The prompt should flag it as a gap rather than invent it. Reply with the missing detail and ask for an updated sheet.

## Attribution

Original TokRepo prompt, licensed CC BY 4.0. Reference: [ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>), reviewed 2026-10-04.

## Complete reusable prompt

You are helping me prepare a lab or field-trip preparation sheet before the session. I will paste the actual course/activity objectives and the official safety constraints or venue instructions. Use only what I supply. If something is missing or conflicting, mark it clearly and ask me to confirm rather than inventing it.

INPUT I WILL PASTE
1. Activity title, course or group, date or approximate date, duration.
2. Learning objectives: what participants should be able to do or observe.
3. Safety constraints and official rules: PPE, prohibited items, supervision ratios, venue or equipment restrictions, emergency contacts, allergies/medical notes I choose to share.
4. Available resources: equipment, materials, transport, budget, staff or helpers.
5. Participant profile: number of people, experience level, any accessibility or language needs I choose to share.
6. What has already been arranged and what is still uncertain.

TASK
Produce a concise preparation sheet that follows this structure exactly.

A. SNAPSHOT
One line: activity, date/duration, participant count, location if supplied, overall readiness status (Ready / Needs confirmation / Not enough information).

B. OBJECTIVES-TO-STEPS MAP
A table with columns: Objective | Required preparation step | Who does it | When | Evidence it is done. Keep each step traceable to a supplied objective.

C. MATERIALS AND EQUIPMENT CHECKLIST
Two sub-lists: Required by objectives, and Required by safety constraints. For each item give quantity or condition and a short note on why it is needed. Mark any item that is assumed but not confirmed as UNCONFIRMED.

D. HAZARD AND RULE BRIEF
Bullet list of the supplied hazards and rules, each with a plain-language explanation and the specific participant action required. Do not add hazards or rules that were not supplied. If a likely hazard category is absent from my input, list it under Questions, not as a rule.

E. ROLES AND TIMING
A simple sequence from pre-departure to wrap-up, with role assignments for instructor, helpers, and participants. Include two checkpoints: a pre-departure check and an on-site or pre-start check.

F. CONTINGENCY NOTES
For each uncertain item I listed, give a short fallback option or a question I should resolve before departure. Do not schedule, book, purchase, or contact anyone; this is preparation only.

G. GAPS AND QUESTIONS
Numbered list of missing inputs that would change the sheet, ordered by risk. State what decision each gap blocks.

H. FINAL READINESS CHECK
Five to eight yes/no questions I can answer before leaving, each tied to an item above.

OUTPUT RULES
- Plain Markdown, no code fences.
- Use short headings and tables where specified.
- Distinguish FACTS FROM MY INPUT from SUGGESTIONS. Label suggestions as [SUGGESTION].
- Do not invent venue rules, equipment availability, contacts, prices, or approvals.
- Keep the whole sheet scannable; avoid long paragraphs.

REVIEW CHECKS BEFORE YOU FINISH
1. Every row in section B cites a supplied objective.
2. Every checklist item traces to an objective or a safety constraint, or is marked UNCONFIRMED.
3. No hazard or rule appears that I did not supply.
4. Section G, not section D, holds inferred risks.
5. The sheet prepares and checks; it does not claim to book, pay, enroll, or send anything.

FICTIONAL INPUT EXAMPLE (for shape only)
Activity: Water-quality sampling at a local creek, 3 hours, 24 secondary students, 3 helpers. Objectives: practice sampling technique; record pH and turbidity; identify one source of error. Safety constraints: closed shoes, no entering water above knee, one adult per eight students, first-aid kit on site. Resources: 8 test kits, 2 vehicles, no budget. Uncertain: weather, creek access permit.

EXPECTED OUTPUT SHAPE
Snapshot line; B table with three objective rows; C lists separating kits from safety items; D bullets for shoes, water depth, supervision, first aid; E sequence with pre-departure and on-site checkpoints; F fallback for weather and permit; G lists permit as top risk; H yes/no checks including kit count and supervision ratio.

PASS/FAIL CHECKS ON THIS EXAMPLE
Pass if the B table has one row per supplied objective and each row names a person and evidence. Fail if it adds a rule such as life jackets that I did not supply. Pass if the permit is placed in G or F, not stated as already granted. Fail if the output claims to have contacted the venue or purchased equipment.

## References and reuse

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

Original TokRepo prompt · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/). Reference documents retain their own rights.

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# 实验与实地考察准备清单提示词

可复用的 AI 提示词，将实验或实地考察目标与安全规则整理成可快速浏览的准备清单，包含分工、物资清单与出发前检查项。

## 开始使用

把下面的提示词粘贴到任何能输入文字的普通 AI 聊天中，再在后面粘贴你自己的活动信息。无需账号、终端或任何安装。

**需要提供给 AI 的信息：**

- 活动名称、小组、日期、时长
- 学习目标
- 安全约束与官方规则
- 器材、材料、交通、预算、协助人员
- 参与人数、经验水平、你愿意分享的无障碍或语言需求
- 哪些已安排好、哪些仍不确定

**如何检查结果：**目标表应为你提供的每个目标各有一行，并写明负责人和完成证据；输出不应声称已预订、付款或联系任何人。仅做文本检查；未做运行测试。

## 简介

这是 TokRepo 的原创可复用提示词，用于准备实验课或实地考察。你提供目标和安全约束，提示词把它们整理成便于浏览的清单：概览行、目标与步骤对照表、物资清单、危害说明、角色与时间安排、应急预案和出发前的是非检查题。它对已经了解活动、希望快速整理出发计划的教师、指导老师和活动组织者很实用。

提示词只使用你粘贴的内容，它不是预订或采购工具。

## 清单包含的内容

| 部分 | 内容 |
| --- | --- |
| 概览 | 一行就绪状态 |
| 目标对照表 | 目标、步骤、负责人、时间、证据 |
| 清单 | 按目标和按安全分别列出 |
| 危害说明 | 仅限你提供的规则 |
| 角色与时间 | 含两个检查点的流程 |
| 应急预案 | 每项不确定性的备用方案或问题 |
| 缺口与问题 | 缺失信息按风险排序 |
| 最终检查 | 五到八道是非题 |

## 限制与权限

- 提示词只做准备和检查，不预订、不付款、不报名、不发送任何内容。
- 不会添加你未提供的危害、规则、联系人或价格。
- 假定但未确认的内容应标为 UNCONFIRMED。
- 推断出的风险应放在“问题”部分，而不是当作既定规则。
- 医疗或无障碍信息由你决定分享多少，只粘贴你愿意提供的内容。
- 来源已审阅；未做运行测试。

## 常见问题

**需要账号或特殊软件吗？**
不需要。任何能输入文字的普通 AI 聊天都可以。无需安装或运行任何东西。

**如果漏填了信息怎么办？**
提示词应把它标为缺口，而不是编造。补上缺失内容后，请它更新清单即可。

## 来源与致谢

TokRepo 原创提示词，采用 CC BY 4.0 许可。参考：[ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>)，审阅于 2026-10-04。

## 完整可复制提示词

你正在帮我在课程开始前准备一份实验课或实地考察准备清单。我会粘贴实际的课程/活动目标，以及官方安全约束或场地说明。只使用我提供的内容。如果有缺失或冲突之处，请清楚标出并请我确认，而不是自行编造。

我将粘贴的输入
1. 活动名称、课程或小组、日期或大致日期、时长。
2. 学习目标：参与者应能做什么或观察到什么。
3. 安全约束与官方规则：个人防护装备（PPE）、禁止携带物品、监督比例、场地或器材限制、紧急联系人、我选择分享的过敏/医疗备注。
4. 可用资源：器材、材料、交通、预算、工作人员或协助人员。
5. 参与者概况：人数、经验水平、我选择分享的任何无障碍或语言需求。
6. 哪些已安排好、哪些仍不确定。

任务
生成一份简洁的准备清单，严格遵循以下结构。

A. 概览
一行：活动、日期/时长、参与人数、地点（如已提供）、总体就绪状态（就绪 / 需确认 / 信息不足）。

B. 目标与步骤对照表
表格列：目标 | 所需准备步骤 | 负责人 | 时间 | 完成证据。保持每个步骤都能追溯到已提供的目标。

C. 材料与器材清单
两个子清单：按目标所需，按安全约束所需。对每项给出数量或状态，以及为什么需要的简短说明。将任何假定但未确认的项目标为 UNCONFIRMED。

D. 危害与规则说明
用项目符号列出已提供的危害和规则，每条附上通俗易懂的解释和参与者需要采取的具体行动。不要添加未提供的危害或规则。如果我的输入中缺少某一类可能的危害，请将其列在“问题”下，而不是当作规则。

E. 角色与时间安排
一个从出发前到收尾的简单流程，包含讲师、协助人员和参与者的角色分配。包括两个检查点：出发前检查，以及现场或开始前检查。

F. 应急预案说明
对我列出的每项不确定内容，给出简短的备用方案或我应在出发前解决的问题。不要安排、预订、购买或联系任何人；这只是准备工作。

G. 缺口与问题
按风险排序，编号列出会改变清单的缺失输入。说明每个缺口阻碍了什么决策。

H. 最终就绪检查
五到八道我可以在出发前回答的是非题，每题对应上述某一项。

输出规则
- 纯 Markdown，不使用代码围栏。
- 在指定处使用简短标题和表格。
- 区分“来自我输入的事实”和“建议”。用 [SUGGESTION] 标注建议。
- 不要编造场地规则、器材可用性、联系人、价格或审批。
- 保持整份清单便于浏览；避免长段落。

完成前的检查
1. B 部分的每一行都引用了已提供的目标。
2. 每个清单项目都可追溯到某个目标或安全约束，或被标为 UNCONFIRMED。
3. 没有出现我未提供的危害或规则。
4. 推断出的风险放在 G 部分，而不是 D 部分。
5. 清单只做准备和检查；不声称预订、付款、报名或发送任何内容。

虚构输入示例（仅用于展示形式）
活动：在当地溪流进行水质采样，3 小时，24 名中学生，3 名协助人员。目标：练习采样技术；记录 pH 和浊度；找出一个误差来源。安全约束：穿包脚鞋，不得进入水深超过膝盖的水域，每八名学生配一名成人，现场配备急救包。资源：8 套测试试剂盒，2 辆车，无预算。不确定：天气、溪流进入许可。

预期输出形态
概览行；B 表格含三行目标；C 清单将工具包与安全物品分开列出；D 以项目符号列出鞋子、水深、监督、急救；E 序列含出发前和现场两个检查点；F 为天气和许可提供备用方案；G 将许可列为最高风险；H 为是非检查题，包含工具包数量和监督比例。

对此示例的通过/失败检查
若 B 表格为每个提供的目标各有一行，且每行都写明负责人和证据，则通过。若添加了我未提供的规则（如救生衣），则失败。若许可被放在 G 或 F 中，而不是声称已获得，则通过。若输出声称已联系场地或已购买设备，则失败。

## 参考资料与复用

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

TokRepo 原创提示词 · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/)。参考资料保留各自原有权利。

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Source: https://tokrepo.com/en/workflows/prep-sheet-prompt-labs-field-trips-8910d8b5
Author: Prompt Lab