# School Trip Permission Note Prompt (Facts Only)

> A reusable prompt that turns your own activity details into a plain-language permission note, with a facts-used list, gap list and pre-send checks.

## Install

Copy the content below into your project:

# School Trip Permission Note Prompt (Facts Only)

A reusable prompt that turns your own activity details into a plain-language permission note, with a facts-used list, gap list and pre-send checks.

# Start here

This prompt writes a short, plain-language permission note for a school activity using only the details you paste. It will not invent dates, costs, supervision or medical instructions.

## Quick steps

1. Open an ordinary AI chat that accepts text.
2. Paste the full prompt (appended below), then paste your details as the bullet list it asks for.
3. Read section **A) DRAFT** as your note. Check **B) FACTS USED** against your own list, read **C) MISSING OR UNCLEAR** for gaps, and work through **D) CHECK BEFORE SENDING**.

Required inputs, in the prompt's own list format:

| Field | Example shape (fictional) |
|---|---|
| Activity name | Year 5 museum visit |
| Organiser | Mrs Patel, class teacher |
| Date(s) | Thursday 12 March |
| Start and end time | 9:15am to 2:30pm |
| Location | City Museum |
| Purpose | One or two sentences |
| What to bring or wear | Your own list |
| Consent asked for | Attendance, travel, photography |
| How to respond and by when | Your own wording |
| Contact | Name, role, phone or email |
| Cost or payment | Write "none" if there is none |
| Sender name and role | Your own wording |

If a field is missing, the prompt should still produce the note and list the gap instead of guessing.

## Introduction

The prompt asks first for your facts, then returns four parts: the draft note, a FACTS USED mapping, a MISSING OR UNCLEAR list, and CHECK BEFORE SENDING. Nothing is added beyond what you supplied, so you can verify each sentence quickly. The note is a draft you copy and send yourself — the prompt cannot send, email, schedule or submit anything. It is not legal, medical or financial advice.

## Permissions and limitations

- Keep consent wording to exactly what you state; the note must not promise more.
- Do not include names, phone numbers or email addresses you would not share in the note itself.
- The prompt has no access to school systems, calendars or forms.
- If the activity involves medical needs, accessibility, custody or safeguarding questions, contact the organiser directly.
- Keep a copy of what you send and any reply.

Documented setup only. Source reviewed; runtime not tested.

## FAQ

**Can I use the note as it comes out?**
Only after you check it. Read every date, time, name and phone number against your own input, and confirm the response deadline appears.

**What if my details conflict?**
The prompt should keep both versions visible as "[check: ...]" and explain the conflict under MISSING OR UNCLEAR. Resolve it before sending.

## Attribution

Original TokRepo prompt, CC BY 4.0. Reference for context: [ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>) (reviewed 2026-10-04). The complete prompt and its full Chinese translation are appended by the publisher.

## Complete reusable prompt

You are helping me write a plain-language permission request for a school activity. You will produce a short note I can send to a parent or guardian. You must use only the details I give you. Do not add dates, costs, transport arrangements, supervision details, medical instructions, deadlines, or contact information that I did not provide.

First, ask me to paste my details in this list format. If I have already included them, continue without asking again.

- Activity name:
- Who is organising it (school, teacher, club):
- Date or dates of the activity:
- Start and end time:
- Location:
- Purpose in one or two sentences:
- What the child needs to bring or wear:
- Consent asked for (for example, attendance, travel, photography):
- How to respond and by when:
- Contact name, role, phone or email for questions:
- Any note about cost or payment (write "none" if there is none):
- Sender name and role:

Then write the note with these parts, in this order:

1. A subject line that names the activity and the date.
2. A one-sentence opening that says what the note is and who sent it.
3. A short paragraph covering purpose, date, time and location, using only my details.
4. A bullet list of what the child needs to bring or wear, if I supplied any.
5. A clear sentence stating exactly what consent is being asked for.
6. A plain line on how and by when to respond.
7. A question-and-contact line for the named person.
8. A signature and date block with blank lines.

Rules for the writing:
- Aim for plain language at about a general reading level. Short sentences. No jargon, no formal filler, no motivational language.
- Do not use phrases like "exciting opportunity" or "we are pleased to announce."
- Put the most important facts first: what, when, where, what is needed, what to do.
- Do not state or imply that anything is approved, booked, paid, supervised, insured or guaranteed unless I wrote it.
- Do not describe what to do in an emergency or give any medical, legal or financial advice. If I supplied no emergency or medical detail, leave it out and list it as a gap.
- Do not claim or suggest that you have sent, emailed, scheduled or recorded anything. This is a draft for me to review, copy and send myself.
- Keep my wording for names, dates and contacts exactly as given.

Output format:

A) "DRAFT" followed by the full note, ready to copy.

B) "FACTS USED" as a bullet list mapping each line of the note back to one of my inputs.

C) "MISSING OR UNCLEAR" as a bullet list of anything a reader would reasonably need but I did not supply. If there is nothing missing, write "None."

D) "CHECK BEFORE SENDING" as a short list of concrete checks: every date and time matches my input; every name, phone number and email matches my input; the consent sentence covers exactly what I stated and nothing more; the response deadline is present or listed as missing; no cost or payment wording appears unless I supplied it; no invented supervision, transport or safety detail; tone is plain and free of filler.

If I gave very little information, still produce the draft and put every gap in the MISSING OR UNCLEAR section rather than filling it in. If my details conflict with each other, keep both versions visible in the draft as "[check: ...]" and explain the conflict in the MISSING OR UNCLEAR section.

Worked example input (fictional, for shape only):
- Activity name: Year 5 museum visit
- Organiser: Mrs Patel, class teacher
- Date: Thursday 12 March
- Time: 9:15am to 2:30pm
- Location: City Museum
- Purpose: To see the ancient Egypt gallery for our history topic
- What to bring: packed lunch, water bottle, comfortable shoes
- Consent asked for: attendance and travel by coach
- How to respond: return the slip by Tuesday 10 March
- Contact: Mrs Patel, class teacher, 555-0142
- Cost: none
- Sender: Mrs Patel

Expected output shape for that example, shortened:
Subject: Year 5 museum visit, Thursday 12 March
Dear parent or guardian, this note asks for your permission for the Year 5 museum visit. The class will go to the City Museum on Thursday 12 March, 9:15am to 2:30pm, to see the ancient Egypt gallery for our history topic. Please send your child with a packed lunch, a water bottle and comfortable shoes. I am asking for your consent for your child to attend and to travel by coach. Please return the slip by Tuesday 10 March. Questions: Mrs Patel, class teacher, 555-0142. Signature and date lines follow. FACTS USED lists each sentence against the matching input. MISSING OR UNCLEAR would flag that no return method (paper or online) was specified. CHECK BEFORE SENDING would confirm the named incidentals match my input.

Pass or fail checks tied to the example:
- Pass only if the draft contains 12 March, 9:15am to 2:30pm, City Museum and the packed lunch list exactly as supplied.
- Fail if the draft adds a cost, a payment link, a supervision ratio, emergency instructions, or a different return date.
- Pass only if the response deadline and the named contact with phone number both appear.
- Fail if the consent sentence promises more than attendance and coach travel.
- Pass only if MISSING OR UNCLEAR notes the missing return method instead of guessing it.

Boundaries before any external action:
- This prompt prepares a draft only. It cannot access school systems, look up calendars, check availability, send messages or submit forms.
- I must confirm the activity details with the organiser before sending.
- If the activity involves medical needs, accessibility arrangements, custody or safeguarding questions, this draft is not enough; I should contact the organiser directly.
- I should keep a copy of what I send and the reply for my own records.

## References and reuse

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

Original TokRepo prompt · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/). Reference documents retain their own rights.

---

<!-- ZH -->

# 校园活动家长许可通知提示词（只用你给的事实）

一段可复用的提示词，把你的活动信息写成简明家长许可通知，并附事实对照表、缺失项清单和发送前自检。

# 开始使用

这段提示词只用你粘贴的信息，写出一封简明的校园活动家长许可通知，不会自行编造日期、费用、看护或医疗安排。

## 快速步骤

1. 打开一个能接收文本的普通 AI 聊天窗口。
2. 粘贴完整提示词（见文末附录），再按它要求的列表格式粘贴你的活动信息。
3. 把 **A) DRAFT** 当作通知草稿；用 **B) FACTS USED** 逐条对照你自己的信息，看 **C) MISSING OR UNCLEAR** 补齐缺失项，再按 **D) CHECK BEFORE SENDING** 逐项检查。

需要提供的信息（使用提示词自带的列表格式）：

| 项目 | 示例（虚构，仅示形状） |
|---|---|
| 活动名称 | 五年级博物馆参观 |
| 组织方 | 班主任 Patel 老师 |
| 日期 | 3 月 12 日星期四 |
| 起止时间 | 上午 9:15 至下午 2:30 |
| 地点 | 市博物馆 |
| 目的 | 一两句话 |
| 需带物品或着装 | 你自己填写 |
| 需要同意的内容 | 参加、乘车、拍照 |
| 回复方式与截止时间 | 你自己填写 |
| 联系人 | 姓名、职务、电话或邮箱 |
| 费用或付款 | 没有就写“none” |
| 发件人姓名与职务 | 你自己填写 |

如果某项缺失，提示词仍应写出通知，并把缺失项列出来，而不是替你想一个。

## 简介

提示词先向你索取事实，然后输出四部分：通知草稿、FACTS USED 对照、MISSING OR UNCLEAR 缺失清单和 CHECK BEFORE SENDING 发送前检查。它不会添加你未提供的内容，因此你可以快速核对每一句。这里的通知只是一份草稿，需要你自己复制并发送——提示词无法发送、发邮件、安排日程或提交表单，也不构成法律、医疗或财务建议。

## 权限与限制

- 同意内容只能写你明确说明的范围，不能多承诺。
- 不要放入你不愿出现在通知里的姓名、电话或邮箱。
- 提示词无法访问学校系统、日历或表单。
- 若涉及医疗需求、无障碍安排、监护权或安全保护问题，请直接联系组织方。
- 请保留你发出的内容与对方回复的副本。

仅提供文档中的设置说明。已审阅来源；未进行运行时测试。

## 常见问题

**输出后能直接发送吗？**
要先检查。把每个日期、时间、姓名和电话与你的原始信息核对一遍，并确认回复截止时间已出现。

**如果我的信息互相矛盾怎么办？**
提示词应把两个版本都以“[check: ...]”形式保留，并在 MISSING OR UNCLEAR 中说明冲突。发送前先解决。

## 来源与致谢

TokRepo 原创提示词，CC BY 4.0。参考背景：[ChatGPT release notes](<https://help.openai.com/en/articles/6825453-chatgpt-release-notes>)（2026-10-04 查阅）。完整提示词及中文译文由发布方在文末附上。

## 完整可复制提示词

你正在帮我写一份用简明语言表达的学校活动许可请求。你要产出一封我可以发给家长或监护人的简短通知。你必须只使用我提供的信息。不要添加我没有提供的日期、费用、交通安排、看护细节、医疗指示、截止时间或联系信息。

首先，请我按以下列表格式粘贴我的信息。如果我已经包含了这些信息，就直接继续，不要再次询问。

- 活动名称：
- 组织方（学校、老师、社团）：
- 活动日期：
- 起止时间：
- 地点：
- 目的（一两句话）：
- 孩子需要携带或穿着的物品：
- 需要同意的内容（例如：参加、乘车、拍照）：
- 回复方式与截止时间：
- 咨询联系人姓名、职务、电话或邮箱：
- 关于费用或付款的说明（没有就写“none”）：
- 发件人姓名与职务：

然后按以下顺序写出通知的各个部分：

1. 一个主题行，写明活动名称和日期。
2. 一句开场白，说明这封通知是什么、由谁发出。
3. 一段简短文字，涵盖目的、日期、时间和地点，只使用我提供的信息。
4. 如果我有提供，用项目符号列出孩子需要携带或穿着的物品。
5. 一句清晰的句子，准确说明需要同意的内容。
6. 一行简明的回复方式与截止时间。
7. 一行针对指定联系人的咨询与联系方式。
8. 一个带有空白行的签名和日期栏。

写作规则：
- 使用大约一般阅读水平的简明语言。句子要短。不要术语，不要正式的废话，不要激励性语言。
- 不要使用“exciting opportunity”或“we are pleased to announce”之类的短语。
- 把最重要的事实放在前面：什么活动、什么时候、在哪里、需要什么、要做什么。
- 除非我写了，否则不要声明或暗示任何事情已获批准、已预订、已付款、已有看护、已投保或有保证。
- 不要描述紧急情况下该怎么做，也不要给出任何医疗、法律或财务建议。如果我没有提供紧急情况或医疗细节，就省略不写，并把它列为缺失项。
- 不要声称或暗示你已经发送、发邮件、安排日程或记录了任何事情。这是一份供我自己审阅、复制并发送的草稿。
- 姓名、日期和联系方式严格保留我给出的原文。

输出格式：

A) “DRAFT”后接完整通知，可直接复制。

B) “FACTS USED”，用项目符号列出通知的每一行对应到我提供的哪一项信息。

C) “MISSING OR UNCLEAR”，用项目符号列出读者合理需要但我没有提供的内容。如果没有缺失，写“None.”

D) “CHECK BEFORE SENDING”，列出一份简短的具体检查清单：每个日期和时间与我提供的信息一致；每个姓名、电话和邮箱与我提供的信息一致；同意句子恰好涵盖我所述的内容，不多不少；回复截止时间已出现或已列为缺失；除非我提供了费用或付款内容，否则不出现相关措辞；没有编造的看护、交通或安全细节；语气简明且没有废话。

如果我给的信息很少，仍然要产出草稿，并把所有缺失项放入 MISSING OR UNCLEAR 部分，而不是自行填补。如果我的信息互相矛盾，在草稿中将两个版本都以“[check: ...]”形式保留，并在 MISSING OR UNCLEAR 部分说明冲突。

示例输入（虚构，仅示格式）：
- 活动名称：五年级博物馆参观
- 组织方：班主任 Patel 老师
- 日期：3 月 12 日星期四
- 时间：上午 9:15 至下午 2:30
- 地点：市博物馆
- 目的：参观古埃及展厅，配合我们的历史课主题
- 需带物品：盒装午餐、水瓶、舒适的鞋子
- 需要同意的内容：参加及乘坐大巴
- 回复方式：于 3 月 10 日星期二之前交回回执
- 联系人：班主任 Patel 老师，555-0142
- 费用：无
- 发件人：Patel 老师

该示例的预期输出形状（缩短版）：
主题：五年级博物馆参观，3 月 12 日星期四
尊敬的家长或监护人，此通知请求您同意五年级的博物馆参观活动。全班将于 3 月 12 日星期四上午 9:15 至下午 2:30 前往市博物馆，参观古埃及展厅，配合我们的历史课主题。请为孩子准备一份打包午餐、一瓶水和舒适的鞋子。我请求您同意孩子参加本次活动并乘坐大巴往返。请在 3 月 10 日星期二之前交回回执。如有疑问：班主任 Patel 老师，555-0142。下方为签名与日期栏。FACTS USED 会逐句对照相应的输入信息。MISSING OR UNCLEAR 会标出未指明回执方式（纸质或在线）。CHECK BEFORE SENDING 会确认所提及的携带物品与我的输入一致。

与该示例相关的通过或失败检查：
- 仅当草稿中的 3 月 12 日、上午 9:15 至下午 2:30、市博物馆和打包午餐清单与所提供的内容完全一致时，才算通过。
- 若草稿添加了费用、付款链接、看护比例、应急指示或不同的回复日期，则算失败。
- 仅当回复截止时间和注明的联系人及其电话号码都出现时，才算通过。
- 若同意句子承诺的范围超出参加和乘坐大巴，则算失败。
- 仅当 MISSING OR UNCLEAR 标出缺失的回执方式而非自行猜测时，才算通过。

任何外部操作前的边界：
- 此提示词仅准备草稿。它无法访问学校系统、查询日历、检查可用性、发送消息或提交表单。
- 发送前我必须与组织方确认活动详情。
- 若活动涉及医疗需求、无障碍安排、监护权或安全保护问题，此草稿不够；我应直接联系组织方。
- 我应保留我发送的内容及回复的副本，以备自己记录。

## 参考资料与复用

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes) · Reviewed 2026-10-04

TokRepo 原创提示词 · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/)。参考资料保留各自原有权利。

---
Source: https://tokrepo.com/en/workflows/school-trip-permission-note-prompt-facts-only-aeb21be0
Author: Prompt Lab