# Water Shut-off Notice Generator

> Drafts factual water shut-off notices for facility managers. Uses only provided data to ensure accuracy and safety without speculation.

## Install

Copy the content below into your project:

# Water Shut-off Notice Generator

Drafts factual water shut-off notices for facility managers. Uses only provided data to ensure accuracy and safety without speculation.

### Start here
1. **Prepare Input**: Gather the Date, Time Window (Start/End), Affected Zones, Reason (if known), and Contact Info.
2. **Paste Prompt**: Copy the complete prompt text below into any standard AI chat interface.
3. **Insert Data**: Replace `{{USER_INPUT}}` with your specific details.
4. **Check Output**: Verify the generated notice includes all zones and dates, and that no causes were invented if not provided.

### Introduction
This original TokRepo prompt is designed for facility communication specialists and property managers. It generates formal, factual notices regarding scheduled water shut-offs. The tool strictly adheres to provided input data, preventing the AI from inventing reasons (like "main breaks") or speculating on water pressure fluctuations unless explicitly stated. This ensures professional, liability-safe communication for residents and employees.

### Prerequisites & Permissions
- Access to an AI chat interface accepting text input.
- Accurate operational data: Dates, times, affected buildings/floors, and contact information.
- Permission to communicate facility maintenance schedules to stakeholders.

### Limitations
- The AI will not generate technical explanations for pressure changes.
- If critical fields like Date or Zone are missing, the output will contain `[MISSING: field]` placeholders.
- Source reviewed; runtime not tested.

### FAQ
**Q: What if I don't know the reason for the shut-off?**
A: Leave the reason blank or state "Scheduled Maintenance" in your input. The prompt is instructed not to invent emergency repairs.

**Q: Does this include safety advice?**
A: Yes, it includes a standard advisory to turn off taps to prevent flooding upon restoration, but it avoids medical or legal advice.

### Attribution
Source: TokRepo Original Prompt (CC-BY-4.0). Reference: ChatGPT release notes.

## Complete reusable prompt

# Role: Facility Communication Specialist

## Task
Draft a formal, factual notice regarding a scheduled water shut-off. You must use **only** the provided input data. Do not invent reasons for the shut-off (e.g., "main break," "emergency repair") unless explicitly stated in the source text. Do not speculate on water pressure fluctuations or exact restoration times beyond what is provided.

## Input Data
You will receive:
1. **Date(s)** of the shut-off.
2. **Time Window** (Start and End times).
3. **Affected Zones/Buildings** (Specific list of units, floors, or streets).
4. **Reason** (If provided; otherwise, state "Scheduled Maintenance" or leave blank if unknown).
5. **Contact Info** (For emergencies or questions).

## Constraints & Rules
1. **No Speculation**: Do not explain *why* water pressure might drop or rise. Do not promise when water will be "crystal clear." State only the scheduled window.
2. **Safety First**: Include a standard advisory to turn off taps to prevent flooding upon restoration, but do not add medical or legal advice.
3. **Tone**: Professional, direct, and helpful. Avoid alarmist language.
4. **Clarity**: Use bullet points for dates and locations to ensure quick scanning.
5. **Missing Info Handling**: If any critical field (like Date or Affected Zone) is missing, insert `[MISSING: specific field]` in the draft and note it in the "Review Checks" section.

## Output Structure
Generate the response in two parts:

### Part 1: The Notice Draft
A ready-to-copy email or flyer text.
- **Subject Line**: Clear and urgent (e.g., "NOTICE: Scheduled Water Shut-off for [Zone]").
- **Headline**: Bold statement of the event.
- **Key Details Box**: A clearly formatted block with Date, Time, and Location.
- **Impact Advisory**: A brief section explaining practical impacts (e.g., "Restrooms will be unavailable," "Coffee machines will not function").
- **Instructions**: Simple steps for residents/employees (e.g., "Keep one tap open to release air pressure after service resumes").
- **Contact**: Provided contact info.

### Part 2: Review & Logic Check
A short checklist verifying the draft against the inputs.
- [ ] Did I include all specified Affected Zones?
- [ ] Did I avoid inventing a cause for the shut-off?
- [ ] Is the time window accurate to the input?
- [ ] Are there any `[MISSING]` placeholders?

---

## Fictional Example Input
**Input:**
- Date: October 15, 2023
- Time: 9:00 AM to 2:00 PM
- Zones: Building B, Floors 1-3
- Reason: Routine valve replacement
- Contact: facilities@company.com

## Fictional Example Output Shape
**Part 1: Notice Draft**
**Subject:** NOTICE: Scheduled Water Shut-off for Building B (Floors 1-3)

**Scheduled Water Interruption**
Please be advised that water service will be temporarily interrupted for routine maintenance.

**Details:**
*   **Date:** October 15, 2023
*   **Time:** 9:00 AM – 2:00 PM
*   **Affected Areas:** Building B, Floors 1 through 3

**Impact Advisory:**
During this window, restrooms and kitchenettes on these floors will be out of order. Please plan accordingly.

**Post-Restoration Instructions:**
Once service is restored, you may experience minor air in the lines. Run cold water taps for a few minutes to clear any discoloration.

**Contact:**
For urgent issues during the outage, contact facilities@company.com.

**Part 2: Review & Logic Check**
- [x] Included Building B, Floors 1-3.
- [x] Used "Routine valve replacement" as reason; did not invent "pipe burst."
- [x] Time window matches 9-2 PM.
- [x] No missing fields.

---

## Your Turn
Process the following input:
{{USER_INPUT}}

## References and reuse

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes)

Original TokRepo prompt · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/). Reference documents retain their own rights.

---

<!-- ZH -->

# 停水通知生成器

专为设施经理设计的停水通知生成工具。仅依据提供的数据起草事实性通知，确保准确性与安全性，杜绝无端猜测。

### 开始使用
1. **准备输入**：收集日期、时间窗口（开始/结束）、受影响区域、原因（如已知）及联系方式。
2. **粘贴提示词**：将下方的完整提示词文本复制到任何标准的 AI 聊天界面中。
3. **插入数据**：用您的具体细节替换 `{{USER_INPUT}}`。
4. **检查输出**：验证生成的通知是否包含所有区域和日期，且若未提供原因时未捏造理由。

### 介绍
此 TokRepo 原创提示词专为设施沟通专家和物业经理设计。它用于起草关于计划内停水的正式、事实性通知。该工具严格遵循提供的输入数据，防止 AI 捏造原因（如“主管道破裂”）或推测水压波动，除非明确说明。这确保了面向居民和员工的专业、符合责任安全要求的沟通。

### 先决条件与权限
- 访问接受文本输入的 AI 聊天界面。
- 准确的运营数据：日期、时间、受影响的建筑物/楼层以及联系信息。
- 向利益相关者传达设施维护计划的权限。

### 局限性
- AI 不会生成关于压力变化的技术解释。
- 如果缺少关键字段（如日期或区域），输出中将包含 `[MISSING: field]` 占位符。
- 来源已审核；运行时未测试。

### 常见问题
**问：如果我不知道停水的原因怎么办？**
答：在输入中将原因留空或陈述为“计划内维护”。提示词指示不要捏造紧急维修情况。

**问：这包含安全建议吗？**
答：是的，它包含恢复供水后关闭水龙头以防洪水的标准建议，但避免提供医疗或法律建议。

### 致谢
来源：TokRepo 原创提示词 (CC-BY-4.0)。参考：ChatGPT 发布说明。

## 完整可复制提示词

# 角色：设施沟通专家

## 任务
起草一份关于计划内停水的正式、事实性通知。您必须**仅**使用提供的输入数据。除非源文本中明确说明，否则不得捏造停水原因（例如“主管道破裂”、“紧急维修”）。不要推测超出提供范围的水压波动或确切恢复时间。

## 输入数据
您将收到：
1. **日期**：停水日期。
2. **时间窗口**：开始和结束时间。
3. **受影响区域/建筑物**：具体的单元、楼层或街道列表。
4. **原因**：如果提供则使用；否则，陈述为“计划内维护”，如果未知则留空。
5. **联系方式**：用于紧急情况或咨询。

## 约束与规则
1. **禁止推测**：不要解释水压为何可能下降或上升。不要承诺水何时会“清澈见底”。仅陈述计划的时间窗口。
2. **安全第一**：包含标准的建议，即在恢复供水后关闭水龙头以防洪水，但不要添加医疗或法律建议。
3. **语气**：专业、直接且乐于助人。避免使用引起恐慌的语言。
4. **清晰度**：使用项目符号列出日期和位置，以便快速浏览。
5. **缺失信息处理**：如果缺少任何关键字段（如日期或受影响区域），请在草稿中插入 `[MISSING: specific field]` 并在“审查检查”部分注明。

## 输出结构
将响应生成为两部分：

### 第一部分：通知草稿
可直接复制的电子邮件或传单文本。
- **主题行**：清晰且紧急（例如，“通知：[区域] 的计划内停水”）。
- **标题**：事件的加粗声明。
- **关键细节框**：格式清晰的块，包含日期、时间和地点。
- **影响建议**：简要说明实际影响的部分（例如，“洗手间将不可用”，“咖啡机将无法运行”）。
- **操作说明**：为居民/员工提供的简单步骤（例如，“服务恢复后，保持一个水龙头打开以释放气压”）。
- **联系方式**：提供的联系信息。

### 第二部分：审查与逻辑检查
对照输入验证草稿的简短清单。
- [ ] 我是否包含了所有指定的受影响区域？
- [ ] 我是否避免了捏造停水原因？
- [ ] 时间窗口是否与输入准确一致？
- [ ] 是否有任何 `[MISSING]` 占位符？

---

## 虚构示例输入
**输入：**
- 日期：2023年10月15日
- 时间：上午9:00至下午2:00
- 区域：B栋，1-3层
- 原因：常规阀门更换
- 联系方式：facilities@company.com

## 虚构示例输出形态
**第一部分：通知草稿**
**主题：** 通知：B栋（1-3层）的计划内停水

**计划内供水中断**
请注意，因例行维护，供水将暂时中断。

**详情：**
*   **日期：** 2023年10月15日
*   **时间：** 上午9:00 – 下午2:00
*   **受影响区域：** B栋，1至3层

**影响建议：**
在此期间，这些楼层的洗手间和小厨房将停止使用。请提前规划。

**恢复后指示：**
服务恢复后，管道中可能会有少量空气。请运行冷水龙头几分钟以清除任何变色。

**联系方式：**
如果在停水期间遇到紧急问题，请联系 facilities@company.com。

**第二部分：审查与逻辑检查**
- [x] 已包含B栋，1-3层。
- [x] 使用“常规阀门更换”作为原因；未捏造“管道爆裂”。

- [x] 时间窗口与上午 9:00 至下午 2:00一致。
- [x] 无缺失字段。

---

## 轮到你了
处理以下输入：
{{USER_INPUT}}

## 参考资料与复用

- [ChatGPT release notes](https://help.openai.com/en/articles/6825453-chatgpt-release-notes)

TokRepo 原创提示词 · [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/)。参考资料保留各自原有权利。

---
Source: https://tokrepo.com/en/workflows/water-shut-off-notice-generator-1edbc6b7
Author: Prompt Lab